violet health: Privacy Policy

Notice of Privacy Practices

Effective Date: October 11, 2024

Important Information About Your Rights and Our Responsibilities

This notice describes how medical information about you may be used and disclosed and how you can access this information. Please read it carefully.

1. State Notice of Privacy Practices

When handling your health information, we comply with relevant state laws, which may provide stricter privacy protections than federal HIPAA laws. This notice explains your rights and our obligations under state and federal law.

Your state may grant you additional rights to limit the sharing of your health information. Please contact our Privacy Office if you have questions or concerns.

2. Your Personal Information

Your nonpublic personal information (PI) identifies you, and you have the right to review and correct this information. We may collect, use, and share your PI as described in this notice. Protecting your PI is our priority, as it can be used to make judgments about your health, finances, character, and other personal attributes.

We may receive your PI from other healthcare providers, insurance companies, or partners. In some cases, we may share your PI without your approval; however, we take all reasonable measures to protect your information. If an activity allows you to opt out, we will inform you and provide instructions on how to do so.

3. HIPAA Notice of Privacy Practices

We are committed to keeping the health and financial information of our patients private as required by law and our internal policies. Federal law mandates that we provide you with this notice to explain your rights and our legal duties and privacy practices.

4. Your Protected Health Information (PHI)

We may collect, use, and share your Protected Health Information (PHI) as permitted or required by law, including under the HIPAA Privacy Rule. Situations where this may occur include:

• Payment: To obtain payment for the medical care you receive from us or to share information with doctors, clinics, and others who bill for your care.

• Healthcare Operations: For healthcare operations, such as quality assessments, patient safety activities, or medical training.

• Treatment Activities: To provide the care, medications, and services you need or to assist doctors, hospitals, and other healthcare providers in your care.

Examples of how we use your PHI:

• Sharing PHI with other doctors or hospitals involved in your treatment.

• Reviewing the quality of care and services you receive.

• Assisting with chronic conditions like diabetes or asthma.

• Using PHI to create de-identified data as allowed by HIPAA.

We may also use and share PHI directly or indirectly with health information exchanges for payment, healthcare operations, and treatment. If you wish to opt out of sharing your PHI in these instances, please contact us.

5. Sharing Your PHI

In most cases, if we use or share your PHI outside of treatment, payment, or operations, we will obtain your written permission. This includes:

• Using your PHI for marketing activities.

• Selling your PHI.

• Sharing psychotherapy notes.

You have the right to request that we:

• Share information with your family, close friends, or others involved in your care.

• Limit the use and sharing of your PHI for certain purposes.

6. Other Uses of Your PHI

We may share your information in other ways for public good or safety, including:

• Preventing disease and reporting product recalls or adverse reactions to medications.

• Reporting suspected abuse, neglect, or domestic violence.

• Participating in health research.

• Complying with legal obligations, including responding to law enforcement or government requests.

7. Your Rights Under Federal Law

• Access Your PHI: You have the right to request and receive a copy of your PHI. If you prefer to receive it by email, please be aware of the risks associated with unencrypted email communication. We will confirm your preference before sending it.

• Correct Your PHI: If you believe your PHI is incorrect or incomplete, you can request a correction. We will respond within 60 days.

• Restrict Use: You may request that we not use your PHI for specific purposes. If we deny your request, we will provide a reason in writing.

• Confidential Communications: You may request to receive PHI through alternative communication methods or at an alternative address if necessary.

• Accounting of Disclosures: You can request a list of entities with whom we have shared your PHI.

8. Protection of Your Information

We are committed to protecting your PHI using physical, electronic, and procedural safeguards. If a breach of your PHI occurs, we will notify you as required by law. Our employees are trained to safeguard PHI, and we require our business partners to do the same.

9. Complaints

If you believe your privacy rights have been violated, you may file a complaint with us or the U.S. Department of Health and Human Services. We will not retaliate against you for filing a complaint.

To file a complaint or if you have questions about this policy, contact:

Violet Health Privacy Office

2256 Orchard Lake Rd, Bloomfield Twp, MI 48320

Phone: (248) 416-1499

Email: info@violetinfusions.com

10. Changes to This Privacy Policy

We reserve the right to update this policy. Any changes will apply to all PHI we currently have, as well as any future information. We will post updates on our Website, and you may request a paper copy of the updated notice at any time.

This policy ensures compliance with state and federal laws while protecting the privacy of your information. Please review and modify as needed, particularly ensuring the email and phone number details are current.